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Peterhouse Boys

Annual General Meeting

PETERHOUSE PARENTS ASSOCIATION

CHAIRMAN’S REPORT
AGM – 28 MAY 2017

INTRODUCTION
Peterhouse is a second home for many of our children. I would like to thank the Rector and his staff for the work they do to ensure that the school is run efficiently and effectively. In the midst of all the chaos in the world it is a welcome relief to know that our children are being educated in a stable environment, where they can focus on their sporting and cultural activities without the pressures and albeit dangers of the fast paced life in town.

COMMITTEE MEMBERS
The following members have retired from the Parents Association Committee: 

Mrs Trevlynne Manuel PHB
Ms Lynn Green PHG
Mr William Whaley SVH
They were replaced by:-
Mrs Rachel Kutukwa PHB
Mrs Cathy Hove PHB&PHG

A warm welcome to the new Committee Members and my most sincere gratitude to the retiring members. I would like to thank all the Committee Members for the time, effort and commitment they put in to ensure the smooth running of the Committee. Special thanks to the Vice Chair, Mr Benson Mushavi who always gives sound advice.

CONSTITUTION
As per prior years, the Constitution has remained the same and no changes have been made. During the course of the year (2017-2018), the committee will be reviewing the constitution. You will be advised of the outcome of the review in due course.

FINANCIAL ACCOUNTS
No levies have ever been charged and as such there are no Financial Accounts to present.

MEETINGS
The Parents Association Committee continues to hold meetings four times a year in Harare. I would like to take this opportunity to thank Mr Tim Middleton and his staff for allowing the Committee to meet at theATS/Chisz Offices and supplying complimentary teas. This is a welcome relief considering that our association has no funds.
Parents are represented on the Executive and Finance Committees of the Peterhouse Group (EXCO and FINCO) by the Chairlady and Vice Chairman of the Association. It should be noted that a total of twelve parents sit on Bestco, Finco and/orExco. This shows that parents are well represented in all key decision making Committees.
Two extra meetings were held in Harare to discuss parental concerns outside of the regular Committee Meetings. The Chairman of Exco, Rector, Deputy Headmaster, Chair, Vice Chair and ten parents were in attendance. The meetings were very successful and parents were able to deliberate directly with the school’s management.

PARENTS FORUM
Our plan to hold practical parenting talks, now known as Parents Forums came to fruition. The Association has successfully held two Parents Forums to date. The aim of the Forums is to raise awareness on various challenges that both parents and children face. The maiden forum titled “Pornography among teenage boys today” was held in September 2016. The Chaplain Mr Nick Stott together with Craig Roberts from Zambesi Holidays and Mrs Sarah Shoesmith – Director of Extra Curricular Activities successfully presented the topic. They shared the results of a major anonymous survey relating to Pornography. The presentation gave parents a glimpse of what the school teaches pupils on this topic, and useful tips on how to tackle this global scourge.
The second forum titled “Academic matters” was held in March 2017. The Rector, Headmistress PHG, Directors of study PHB/PHG and Heads of curriculum support PHB/PHG were in attendance. The Rector gave a presentation on curriculum, academic results and the gender gap. A presentation on Curriculum support was given by the Heads of the aforementioned department. Parents benefitted immensely from this forum and had an opportunity to understand how the Academic department works at Peterhouse.
I would like to thank Mr Simon Hammond and Cabs for providing the venue and teas for both meetings at the Cabs Auditorium in Harare. Special thanks to Mrs Hove, Mrs Kutukwa and Mrs Palmer for doing registration.

SCHOOL FEES
There were no school fee increases throughout the year. The school is cognisant of the current financial challenges bedevilling Zimbabwe, it is our hope as parents that there will be no need for a school fee increase this year.

ACADEMICS
The 2016 academic results were very pleasing across the group. Please refer to The Rector’s report and school website for further details.

SPORTS AND CULTURE
The school has a wide range of sporting disciplines and cultural activities across the group. Our children have represented their province and our country Zimbabwe in many fields and have fared very well both locally and abroad. Parents continue to support their children at Peterhouse, around Zimbabwe and across the borders in both sports and culture.

COMMUNICATION
The school has sent various emails advising parents on the best communication channels. I would like to encourage parents to follow these channels to make complaints or give compliments. It is always important to read (to the end) the School Newsletters and any other mail that the school sends. Newsletters are available on the website.

PASTORAL CARE
Rev Nick Stott the School Chaplain will be leaving the school at the end of August. He has played a pivotal role in shaping the minds of the young men who have passed through his hands. We wish him and his family the very best as they return to England.
The Rector and his staff work hard to ensure that our children live in a safe environment. Bullying of any kind is not tolerated and those found flouting this rule will be excluded.
The refurbishment of Malvern house has finally commenced. This move has been greatly welcomed by Malvern parents, pupils, staff and alumni alike.

PETERHOUSE 30th
Peterhouse Girls is celebrating 30 years since it was founded in 1987. I would encourage parents to attend the exciting activities that have been lined up. Please refer to the website for further details.

CONCLUSION
We all chose Peterhouse because of one or all of its various attributes as the school of choice for educating our children. It is my hope that the school will continue to uphold the high standards of education which brought us to Peterhouse and that we have become accustomed to and expect to remain as the norm.

Thank you for your support.

Nyasha Mbofana
Chair
Peterhouse Parents Association



RECTOR’S REPORT TO PARENT’S ASSOCIATION

AGM TRINITY 2017

1. INTRODUCTORY REMARKS


I would like to thank members of the Parents’ Association committee led by Nyasha Mbofana for their support over the past twelve months – the school and the PA continue to have a very healthy and constructive working relationship and the parents are well represented by the PA on EXCO; parents’ concerns and aspirations are regularly raised at these meetings.

It is my hope that over the years ahead the Parents’ Association and the School will continue to work well together for their mutual benefit and, above all, for the benefit of pupils at Peterhouse. The Parents’ Association does have a number of specific responsibilities/tasks, which are laid out in the Parents’ Association constitution, but in general terms the Parents’ Association should be seen as a useful conduit between the School and parents and as a body which will support the School; it should not be seen as a mechanism for raising complaints and interfering with the management/leadership of the School.

2. FINANCE/FEES

The Peterhouse Group operates as efficiently as possible and the Business Director, Mark Whitaker, keeps a very close eye on expenditure during the financial year. This year (i.e. the financial year 2017) we are on track to achieve a break even budget.

The school’s Top Management (three Heads and the Business Director) together with Members of EXCO continue to monitor the economic situation in Zimbabwe and are very sensitive to the difficulties parents face in meeting their school fee commitments; hence the recent freeze in school fees.


3. MAJOR DEVELOPMENTS

3.1 Peterhouse Boys School

In the recent past the following work has been done:
• The Megahey Centre has been completed and will open later this term. It will be formally opened at Speech Day in the Michaelmas Term.
• The refurbishment of Malvern has begun. This will be a two phase project (ablutions first followed by the rest of the House)

Planned projects
• Further improvements to playing facilities
• The refurbishment of Snell
• Improvements to the classrooms

3.2 Peterhouse Girls School

The expansion of PHG was completed sometime ago but further work is required, in particular as follows:

• Renovation of the old DH and kitchen into alternative use
• Renovation of the PHGHM’s office/entrance area

3.3 Springvale House

No work of significance has happened in the recent past. Work is required as follows:

• Refurbishment of the boarding facilities
• Refurbishment of the swimming pool

In addition to the planned projects the Group’s Top Management Team (Rector, Business Manager, HMPHG and HMSVH) has drawn up a list of other major projects and planned maintenance work.

4. PUPIL MATTERS

4.1 Public Examination Results

Last year’s public examination results were as follows:
• A Level PHB/PHG combined: overall pass rate was 99.7%. (2015 pass rate – 99%)
• IGCSE PHG The overall pass rate was 95.4% (A*12%; A 26%; B 31%; C 26%). (2015 pass rate – 92%)
• IGCSE PHB The overall pass rate was 84.1%. (A* 10%; A 21%; B 31% and C 22%) (2015 pass rate – 82%)

4.2 Pupil Discipline

The overall standard of discipline remains excellent across the Peterhouse Group.

4.3 Pupil activities

The breadth of opportunity within the Peterhouse Group is outstanding and it is good to know that so many pupils achieve so much – all reflected in this year’s first class school magazine (bigger and better than ever!). Under the general heading of pupil activities I would like to highlight the great value/importance I place on the following:
• The Duke of Edinburgh’s International Award
• Leadership training
• Outward bound activities
• The Group’s Infinity Programme led by Andrew Shoesmith

4.4 Pupil recruitment/marketing

Interest in all three schools remains healthy but, as ever, there is no room for complacency. I spend a great deal of time, together with the other two Heads and Catriona Borman, marketing the school. In the recent past the following has been done:
• Recruitment visits to major feeder schools (Ruzawi, Lilfordia, Bryden, Hippo Valley, Triangle, Victoria Falls etc.)
• Recruitment cocktail parties in Harare
• Recruitment visits to Botswana and Zambia (planned for later in the year)
• The school web site and other marketing literature are regularly updated to present with a corporate identity

5. CHISZ (The Conference of Heads of Independent Schools in Zimbabwe) and ATS (Association of Trust Schools) matters

This year’s Conference takes place in Victoria Falls. There are no matters of consequence to report this year.

6. MISCELLANEOUS

6.1 Development Plan

The Development Plan, available on the Group’s website, is in the process of being updated for the period 2018 - 2023

6.2 PHG30

PHG30 led/organised by the PHG30 committee, chaired by Sarah Cremer, together with Corralee Greeff, our Development Officer and with much support from Tracy Blignaut, Head PHG is in full swing. I would like to thank all concerned for their energy and commitment.


7. CONCLUSION

I am delighted to report that the Peterhouse Group remains in excellent form.

i. the school’s academic profile (NB PHG) is much improved;
ii. the breadth of education remains outstanding;
iii. there is much interest in the PH Group of Schools; and
iv. we remain committed to our Christian ethos.

In all respects much progress has been made over the past few years and Peterhouse is Zimbabwe’s premier school; but there is, of course, always room for improvement and we have ambitious plans for future development.

Thank you for your continued support.

Howard Blackett MA (Oxon)
Rector

10 May 2017

Nyasha Mbofana - Chairlady
Gordon Brown - Vice Chariman
Nyasha Mutsai - Secretary
Lindsay Rendell - Committee Member
Rachel Kutukwa - Committee Member
William Whaley - Committee Member
Mrs Ali Palmer – Committee Member



Constitution

PETERHOUSE PARENTS’ ASSOCIATION CONSTITUTION

1. FOREWORD

The Peterhouse Parents Association (PA) pertains to all three schools in the Peterhouse Group: Peterhouse Boys (PHB), Peterhouse Girls (PHG) and Springvale House (SVH).

2. OBJECTS

2.1 The objects of the association are to:

i. Promote communication, understanding and good relations between the Peterhouse Group and in particular its Top Management Team (the Rector, the Business Director, the HMPHG and the HMSVH) and the parents with a view to sharing ideas on matters of common concern.
ii. Encourage parents to take an interest in the activities of the school.
iii. Promote and protect the good name of the school.

3. MEMBERSHIP OF THE ASSOCIATION

3.1 Every parent or guardian of a pupil attending the Peterhouse Group will automatically be a Member of the PA

3.2 The Rector, the Business Director, the HMPHG and the HMSVH will be ex-officio members of the PA

3.3 A Member whose child ceases to be a pupil of the Peterhouse Group for any reason whatsoever will automatically lose his/her membership.

4. EXECUTIVE COMMITTEE

4.1 The affairs of the PA will be managed by an Executive Committee, including a Chairman, Deputy Chairman and Secretary of no less than 6 and up to 10 elected representatives from all 3 schools in the Peterhouse Group, whose services to the PA and the school will be voluntary and rendered free of any remuneration whatsoever.

4.2 In addition the Rector is ex officio a Member of the Executive Committee and is expected to attend meetings of the Executive Committee

4.3 The Chairman and the Deputy Chairman are ex officio members of the Peterhouse Group Executive Committee (EXCO) and Finance Committee (FINCO)

4.4 The Executive Committee may exercise any of the powers laid out this Constitution, other than those powers which may only be exercised by the PA in meetings of the PA (See Paragraphs 5.1 and 5.2 below).

4.5 The Executive Committee may from time to time co-opt any Member or Members for the purpose of advising it or assisting it on any matter upon which it requires such advice or assistance, but the Member or Members so co-opted will not be entitled to exercise any vote.

4.6 All elected and ex-officio members of the Executive Committee will have one vote with the Chairman having a casting vote in the event of an equality of votes.

4.7 The elected Members of the Executive Committee will hold office for a period of 2 years from the date of his/her election.

4.8 A retiring Member of the Executive Committee will be eligible for re-election for up to three further periods of 2 years (i.e. a Member may serve on the Executive Committee for a maximum of 8 years).

4.9 An elected Member of the Executive Committee will cease to hold office if:

i. He/she is absent from two consecutive meetings of the Executive Committee without leave of the Chairman.
ii. He/she no longer has a child within the Peterhouse Group.
iii. he/she resigns from office.

4.10 If at any time a vacancy occurs amongst the elected Members of the Executive Committee or a vacancy is not filled at an Annual General Meeting (AGM), the Executive Committee may appoint an eligible person to fill the vacancy and the person so appointed will be deemed to be an elected Member and will hold office until the next AGM.

4.11 Duties of the Chairman include:

i. In liaison with the Rector’s Secretary, to convene and chair all meetings of the Executive Committee.
ii. In liaison with Rector’s Secretary, to convene and chair all meetings of the PA.
iii. In liaison with the Chairman of the Peterhouse Executive Committee (EXCO) and Rector’s Secretary, to convene and chair all fees’ meetings.

4.13 The Chairman will ensure that at least 3 meetings of the Executive Committee are held each year.

4.14 At least 7 days’ notice should be given of any meeting of the Executive Committee unless all the Members of the Executive Committee agree to accept a shorter period of notice.

4.15 At any meeting of the Executive Committee:

i. 6 Members will form a quorum.
ii. The Chairman will preside, or in his/her absence, the Deputy Chairman, or in his/her absence any Member present elected by the meeting will preside.
iii. The person presiding may, in the event of any equality of votes exercise a casting vote in addition to their deliberative vote.

5. MEETINGS OF THE ASSOCIATION

5.1 AGM

i. The AGM of the PA will be held before the end of the Trinity term each year.
ii. Notice of the AGM will be sent to Members of the PA not less than 14 days prior to the date of the AGM.
iii. 20 Members will form a quorum.
iv. If at the AGM 20 Members are not present and therefore a quorum has not been formed, the meeting will be adjourned and will be reconvened within 3 weeks; the Members present at the reconvened meeting will form a quorum.
v. All decisions will be made by simple majority.
vi. The Chairman will preside or, if he/she is absent the Deputy Chairman, or if he/she is absent any Member of the Executive Committee will preside.
vii. The person presiding may, in the event of any equality of votes, exercise a casting vote in addition to his/her deliberative vote.

5.1.1 At the AGM the following business will be conducted:

i. Reading and adoption of minutes of the previous annual General Meeting.
ii. Report of the Chairman.
iii. Report of the Rector.
iv. Election of the Executive Committee including the Chairman, the Deputy Chairman, the Secretary and other Members of the Executive Committee (See Paragraph 6 below).
v. AoB – any other items for the agenda must be submitted by Members of the PA at least 10 days in advance of the AGM.

5.2 FEES’ MEETING

A fees’ meeting will be conducted in the same manner as an AGM save that the quorum for a meeting called to consider school fees and levies payable at the School will be 20% of the parent body, including votes cast by proxy.

5.3 SPECIAL GENERAL MEETING

5.3.1 The Chairman may at any time and will, if so requested by not less than 50 Members of the PA in writing, convene a Special General Meeting of the PA.

5.3.2 Notice of a Special General Meeting will be sent to Members of the PA not less than 14 days prior to the date of the Special General Meeting.

5.3.2 50 Members will form a quorum.

5.3.3 If at the Special General Meeting 50 Members are not present and therefore a quorum has not been formed, the meeting will be cancelled.

5.3.4 All decisions/resolutions will be made by simple majority.

5.3.5 The Chairman will preside or, if he/she is absent the Deputy Chairman, or if he/she is absent any Member of the Executive Committee will preside.

5.3.6 The person presiding may, in the event of any equality of votes, exercise a casting vote in addition to his/her deliberative vote.

6. ELECTION OF EXECUTIVE COMMITTEE MEMBERS

6.1 Members of the Executive Committee including the Chairman, Deputy Chairman and Secretary will normally be elected at the AGM, unless their term of office has not expired (see Paragraphs 4.7 and 4.8 above).

6.2 Nominations for the Executive Committee including the Chairman, Deputy Chairman and Secretary will be sent to the Chairman not less than 7 days prior to the AGM on the relevant form (See Annex A below). In the event that nominations are not submitted in advance of the AGM they may be received at the AGM, but nominations sent prior to the AGM will take priority.

6.3 Any Member of the PA will be eligible to be elected into the Executive Committee on condition that such a member is not in arrears in terms of fees or levies payable to the Peterhouse Group.

6.4 Voting will be by show of hands at the AGM.

7. GENERAL

7.1 This constitution may be amended or replaced at any time by a resolution passed by a 2/3rds majority of Members present and voting at the AGM.

7.2 The inadvertent omission to give notice or the non receipt of notice of a meeting by a Member of the PA will not invalidate any proceeding or resolution at a meeting.


Adopted at the PA AGM
22 June 2017




Annex A

PETERHOUSE PARENTS’ ASSOCIATION

NOMINATION FORM FOR THE EXECUTIVE COMMITTEE


I……………………………………………………………………………………………..

being parent/guardian of (Name/House/Year Group of Pupil)

…….…………………................................………………………………………………...

do hereby nominate (NAME OF PARENT)

……………………………………………………………………………………………….

being parent/guardian of (Name/House/Year Group of Pupil)

……………………………………………………………………………………………….

FOR THE POSITION OF

………………………………………………………………............................................…

ON THE EXECUTIVE COMMITTEE OF THE PETERHOUSE PARENTS’ ASSOCIATION

SIGNED……………………………………………………………………………………..

DATE:………………………….…………………………………………………………...

I……………………………………………………………………………………………

accept the nomination

SIGNED…………………………………………………………………….……………….

DATE:……………………………………………………………………………………..

Fees/levies pad and up-to-date: Yes          -            No

Committee Members

ELECTION OF OFFICE BEARERS: The following Committee was voted in for 2017.

OFFICE BEARERS

Nyasha Mbofana (Chair) PHB
Benson Mushavi (Vice) PHB
Cathy Hove (Secretary) PHB and PHG
Kezito Makuni PHG
Terence Chaparamhosva PHB
Lindsay Rendell PHG
Ali Palmer PHG
Rachel Kutukwa PHB
Oscar Johnson - SVH
William Whaley - SVH

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